Share the project.
Keep everything else private.
Give someone a focused project workspace with the access they need. Your wider portfolio, other collaborators, personal settings and owner controls remain outside it.
Project-scoped access
A useful workspace with a hard boundary.
The shared route carries one project ID and exposes only that project’s records and project tools.
SartedLive
Mind MapGanttCaptureChatActivityContext
Shared workspaces
A structure for every kind of group.
Family planClient projectProduct launchHome moveProgrammeStudy planShared event
Focused project workspace
Mind Map, Gantt, Capture, Chat and Activity stay inside the shared project.
View-only links
Share a project for inspection without exposing controls that can change it.
Editor invitations
Issue an email-matched editor invite or a direct edit link.
Optional link password
Add a password to an edit link and revoke access when it is no longer needed.
Owner separation
Collaborators cannot enter the owner portfolio, other projects, admin pages or backups.
Email when connected
Postmark can send invitations and alerts; sharing still works by copied link when email is off.
Collaboration in practice
One project. One source of truth. Multiple live views.
Operational controls
Owner controls remain separate from user settings.
Inspect data connections, access, AI providers and release readiness without placing those controls in a normal user workspace.
Share one project without exposing the owner portfolio.
Match an editor invitation to their Google email.
Choose read-only or editing access at project level.
Keep project changes visible inside the shared workspace.
Export task and context data in readable formats.
Use owner controls to export, back up and restore the portfolio.
Configure providers, quotas and quality checks from owner admin.
Read Google, Outlook.com and Microsoft 365 private calendar feeds.
Choose the smallest permission that works.
Use a view-only link for inspection, an email-matched invite for a named editor, or an edit link with an optional password.
Read the project without changing it.
Link access · revocableInvite a Google email or create an edit link.
Optional password · expiry